University Housing and Dining
Summer Conference Reservation Form

2026

* Conference Name (do not use a backslash "/" in your conference name)

* Sponsor's Department

* Contact Person

* Campus Address

* Campus Phone (Enter only number)

xxx-xxxx

* Email

Cell Phone (xxx) xxx-xxxx

Enter only number

* Age of participants (if you have some under age 18 and some aged 18 and over in the same group, you must fill out two separate forms. Under 18 are housed separately from adults.)

* Number of participants

Male Female Total

Number of counselors (if applicable)

Male Female Total

Suggested counselor to camper ratios: 1:6 for 8-10 years old, 1:8 for 11-14 years old, 1:10 for 15-17 years old.
If counselor move in and out dates are different from the camper's, please fill out a separate reservation.

* Check-In Date

Check-In Time

If you do not identify one, it will automatically be set as 4 PM

* Check-Out Date

Check-Out Time

If you do not identify one, it will automatically be set as 12 Noon

* Room Type

SingleDoubleTriple (if available)

Room Type for Counselors (if applicable)

SingleDouble

* Meal

Board PlanPaper Meal TicketsNo board

* Note:

We do not serve breakfast on Sundays.

* First meal

Meal of the day

Date

* Last meal

Meal of the day

Date

Weekly Service

Service included in the base room rate.

bed linen provided & changed out weekly

bed not made up

pillow and bedspread provided

no towels provided

own trash taken to dumpster by adult groups & own trash disposed of twice weekly in designated canister for youth groups.

* Do you expect to have commuters (non-residential participants) eat in the market place during your camp/conference?

Special Requests (missed meals, different move-in times, etc.)

* Will the majority of the daily camp/conference content for your group take place on the east side or west side of the river? If both, please note more detail in the comments.

Comments

You will receive the summer residence hall guidebook electronically (to send to each participant).

* Name of person completing form

* Date